Important Event Updates
We thank you for your patience and understanding as we worked to ensure interpretations of yesterday’s announcement are in the best interests for the health and safety of our vendors, staff and guests.
This morning, we received confirmation from the Ministry of Agriculture and Forestry as well as Alberta Health Services that we are approved to proceed with BIG Christmas Farmers' Market and we will be maintaining occupancy throughout the duration of the event.
If you have any further questions or concerns, we encourage you to diligently read through all the COVID-19 event guidelines below. Thank you for your cooperation, consideration and understanding in this matter.
Today’s announcement from the province was expected and we are in full support of their direction. The situation is concerning and the measures that were put forth are meant to help curb the spread at the common sources. Social gatherings are the single largest culprit. Institutions that have done well and have not contributed to the spread of the virus include most retail outlets, grocery stores and big box stores. All of these businesses have safeguards in place such as mandatory masks and social distancing which are the key control points.
Our organization has put in place measures that exceed all requirements from AHS to not only help stop the spread of the virus but to also provide a much-needed medium for small businesses that do not have the advantage of their own venue.
The people who will have the biggest impact in keeping everyone safe is the general public. Wearing a mask or face shield, ensuring you give appropriate distancing with other people, regular hand washing, and sanitizing are the most critical things a person can do.
All of us at Lethbridge & District Exhibition believe strongly in these simple practices and will do everything in our power to help ensure all our guests, clients, exhibitors and staff make it home safe every day.
We will continue to monitor the situation and if there are any additional changes we will inform all our vendors & exhibitors. As of today there is no recommendation or protocols that require a change to our events.
Lethbridge & District Exhibition
RE: BIG CHRISTMAS SHOW HOURS AND SCREENING PROTOCOLS
We are thrilled to be able to host the Big Christmas Farmers’ Market & Tradeshow on November 13 and 14 and again November 27 and 28. This annual event has been formatted to fit all Alberta Health Services (“AHS”) protocols and social-distancing regulations. The health and safety of our vendors, customers, community members and staff has always been our number one priority and to ensure this, we have adapted our pandemic response and social-distancing plans.
The hours for the first show will be:
- Friday, November 13, 1:00 p.m. – 8:00 p.m.
- Saturday, November 14, 10:00 a.m. – 5:00 p.m.
The hours for the second show will be:
- Friday, November 27, 1:00 p.m. – 8:00 p.m.
- Saturday, November 28, 10:00 a.m. – 5:00 p.m.
The addition of a parking charge this year to the second show is to help offset the costs associated with the COVID-19 protocols of both shows which include but are not limited to electronic prescreening, contact tracing, enhanced sanitation, hands-free sanitizer stations and occupancy controls. The measures we have put in place exceed the recommendations of AHS. The delivery of events in a safe and responsible way and to ensure that everyone goes home safe is our highest priority.
Thank you, stay safe and be kind,
Lethbridge & District Exhibition
HEALTH & SAFETY INFORMATION
Our first concern is for the health and safety of our staff, exhibitors and guests. In conjunction with Alberta Health Services and municipal bylaws we have established our COVID-19 protocols for Lethbridge & District Signature Events.
- Capacity will be controlled at the entrances based on the number of guests in the show. Staff will be stationed at the exits so they can count the number of guests leaving. Exit staff will radio entrance staff to allow for more guests to enter from the queue area.
- The front gates will be closed earlier than the end time of the show to allow for guests to have adequate time to enjoy the event. This will be based on the average queue time so we can ensure guests will not be in the queue when the show ends.
- All event attendees, staff, volunteers, and exhibitors are required by AHS to fill out a pre-screening form. This can be completed electronically and must be completed within 24 hours prior to attending the event. If pre-screening is not completed by the guest before the event, there will be QR codes available at the entrance area. The QR code can be scanned and the survey can be quickly completed on a phone. If this is not an option, there will be a staff member with a tablet to type in contact tracing information and ask the pre-screening questions.
- Perform frequent hand hygiene. This could include both hand sanitizer and/ or hand washing.
- Exhibitor and public pre-screening forms must be submitted electronically no more than 24 hours before arrival. If you are unable to submit them electronically than you must fill one out upon arrival.
- Booth set ups are recommended to allow for 2ft of space for customers to step into a booth space to reduce crowding in the aisles.
- Vendors may only serve one customer or cohort group at one time per 10’ section of booth.
- Minimize the handling of money whenever possible.
- Sanitize electronic keypads after every use.
- Ask customers to refrain from touching and encourage them to point to items.
- All exhibitors, staff and visitors are required to wear a mask or face shield for the duration of time inside Exhibition Park.
- Exhibitors may set up a permanent barrier as an alternative to wearing a mask, however they will need to wear a mask if not behind it.
- If are unable to wear a mask for any reason we ask that you inform our event staff.
- Masks are required to be worn properly which means that it must fully cover the nose, mouth, and chin. There are no required materials that they are required to be made of. An acceptable alternative to wearing a mask is face shields and barriers erected by exhibitors.
- Disposable masks will be for sale at the entrance in case a guest forgets to bring one. There are also many exhibitors in the show selling reusable masks.
- Children under the age of 2 are exempt.
- Food is permitted in prepackaged closed containers only.
- There is no dine-in or seating permitted at the event.
- Please follow all concession signage and regulations.
- Exhibition Park has a team of janitorial staff that will be cleaning bathrooms every two hours throughout the show. They will be checking/replacing hand sanitizer at all the stations throughout the show. All touchpoints will be sanitized throughout the show.
- The event map is designed to promote physical distancing for all exhibitors and guests. Aisles are a minimum of 15 - 19 ft wide. All Exhibitor booths are separated from nearby booths by an 8 ft drape wall behind and beside. The only exception to this is exhibitors in cohort groups that request to work together throughout the show.
- Exhibitors are encouraged to design their booths in a way that promotes physical distancing and minimizes the amount of product handling by customers. They may also erect a barrier between themselves and customers to promote physical distancing.
- As leaders in your communities, you continue to play an important role in helping Albertans balance the realities of COVID-19. This includes promoting safety at events, such as religious gatherings, sporting tournaments and public meetings which can pose risk of COVID-19 spread but also benefit attendees emotionally, spiritually or physically.
- We therefore ask that you share the following message with municipal staff, and those in your communities who organize and host public events.
- As of October 26, organizers of events at which attendees are exposed to COVID-19 will be engaged by Alberta Health Services (AHS) in managing notification of event contacts.
- If a positive case attended an event while infectious, AHS Public Health will now notify the organizer of the event, and provide that organizer with written notification that the organizer will be directed to email to all event attendees.
- We will be asking event organizers to send these emails within 24 hours of us contacting them.
- Previously, AHS Public Health was contacting all event attendees by phone. This change will improve the efficiency of the close contact notification process for events such as sports tournaments, weddings, church socials and other gatherings of 10 or more people.
- If an event organizer can’t support this more rapid email notification process, AHS Public Health will continue to conduct the contact tracing directly.
- AHS Public Health will also continue to directly notify close contacts of cases who were exposed outside of any event, and of course: AHS will continue to directly contact all Albertans who test positive for COVID-19.
- To support you in managing the risks associated with social, sporting and other events, we have established a new web page containing pre- and post-event checklists, and other supports at www.ahs.ca/events.
- As we continue to work together to reduce the risk of COVID-19 in Alberta, you are an important partner. We aim to keep you informed of changes that impact event organizers. As well as these direct communications, you can subscribe to AHS’ weekly e-newsletter, Together4Health Headlines, which provides updates on public health measures, health services and other important information aimed at supporting Albertans during these challenging times. Email email@example.com to subscribe.
- Thank you for your partnership as we continue to work together to help and support Albertans.
Alberta Government COVID-19 App:
All rules and regulations are non-negotiable for the operation of our event. Political statements disputing the municipal bylaws and AHS regulations will not be permitted. Any guest or exhibitor in violation of this protocol will be made to leave the premises.